What is an electronic signature?
An electronic signature (or e-signature) is a digital method of signing documents, providing legal validity and approval.
In 2016, the European regulation eIDAS (Electronic Identification And Trust Services), defined the rules for using electronic signatures, ensuring their legal recognition across the European Union.
PayFit has partnered with YouSign, a certified electronic signature provider, to offer a simple level of e-signature, which is suitable for signing HR documents like contracts and amendments.
What does PayFit's electronic signature feature allow?
The PayFit electronic signature feature simplifies the management of important HR and payroll documents. You can securely sign digital documents, such as employment contracts, amendments, or end-of-contract documents, without needing to create an account with YouSign.
Once the document is fully signed, you can download it directly from YouSign, or from your PayFit space if your admin has enabled this option.
How to electronically sign a document
If you're a designated signatory, here's the process to follow:
You’ll receive an email from PayFit requesting your signature on the document.
Click Sign the document in the email to be redirected to YouSign.
YouSign displays the document directly. You don’t need to create an account.
Take time to read through the entire document before signing.
Scroll to the bottom and click the sign button. Depending on the settings, you may also need to complete additional fields, like entering your name or the date.
After clicking the Sign button, a security code will be sent to your email address. Copy the code, return to YouSign, and paste it in to confirm your signature.
You can choose to add your signature as text or as a drawing.
Once all parties have signed the document, you’ll receive a confirmation email from PayFit. Click See the document to be redirected to PayFit, where you can download the fully signed document for your records.