​In this article, you will find information about P11Ds and how PayFit can support you with your P11D submission.

If you're payrolling benefits or the benefits are included in a PAYE Settlement Agreement, then you dont need to submit a P11D form, though you may need to submit a P11D(b). For further information about this, please refer to our Help Centre article.

A P11D is a form used to report any benefits in kind given to employees by an employer. These are items or services that employees receive from their company in addition to a salary. For example, private healthcare, gym memberships, company cars, and more. The forms are included in an annual submission to HMRC.

Any employee who has received a benefit in kind will need to have a P11D submitted to HMRC, even if they left employment during the tax year.

An employer does not have to provide employees with a P11D, but they do need to confirm the value of each benefit received.

If you've provided employees with benefits or non-business expenses, then you need to submit a P11D to HMRC for each employee. HMRC will calculate how much tax is due on the benefit and amend the employees' tax codes accordingly to recoup the tax owed.

This form must be submitted to HMRC, and a copy provided to each employee, by 6 July.

A P11D(b) will also need to be submitted for Class 1A national insurance. If you would also like PayFit to submit this document for you, please refer to this Help Centre article.

✅ PayFit can submit P11Ds and a P11D(b) on your behalf.

✅ You can add benefits information throughout the tax year but can also backdate some benefit values for the previous tax year if you've finalised your March payroll.

✅ You can add benefits information for employees who have left the company in the relevant tax year, or for employees who left before you started using PayFit.

✅ Employees can access their P11D in their employee space (if documents are enabled). Otherwise, they'll receive an email with a link to download a copy of their P11D form.

❌ Any corrections to the P11D need to be submitted using HMRC's PAYE online for employers service.

❌ Some less-common benefit types can't be set up in PayFit. For further information about including these in your submission, please refer to our Help Centre article.

At PayFit, we can submit your P11Ds based on the benefits entered into PayFit.

To confirm you'd like PayFit to make the submission on your account:

You'll also need to ensure each of your benefits have been entered correctly.
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For further guidance on how to enter company benefits, please see the following articles:

If you have other benefits, such as relocation expenses or loans, you can add them in the Other benefits section.

All benefit information must be added to your PayFit account by the time you run your May payroll so we can guarantee your submission will be sent on time. HMRC issue financial penalties for submissions received after 6 July.

HMRC no longer allow P11D or P11D(b) corrections to be submitted via paper and don't allow software providers to submit electronic corrections. Instead, you must now make the correction through your HMRC government gateway, using the PAYE online for Employers service.

To view or download an employee P11D:

If you're unable to find an employee's P11D and they were active in the month you finalised your benefits, please get in touch via the Help Centre. Our customer care team will check to see if the employee had an active status, with benefit information entered. If necessary, the team can regenerate the P11D for you.

If you are using Payfit to process and submit your benefits, the employees will receive an email notification from PayFit when their P11D is ready to view or download. This email will be sent once you've run your payroll, after indicating that your benefit information is complete.

If, for example, you have completed and submitted your benefit information in April, once you run the payroll for the same month, the P11Ds will be issued under each employee portal.

You must provide your employees with a copy of the P11D form or written confirmation of the total amount each benefit is worth. The employee will receive an email notification from PayFit, when their P11D is ready to view or download. This email will be sent once you've run your payroll, after indicating that your benefit information is complete.
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The employee P11D will also be stored in the employee's account in the Documents section (if enabled). This Help Centre article provides further information about the employee documents section.