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PayFit Pension Timelines & Payment File Deadlines
PayFit Pension Timelines & Payment File Deadlines
Kay North avatar
Written by Kay North
Updated this week

At PayFit, we can help process your payment files to pay your employees & HMRC, as well as submitting your pension files to your pension provider.

To ensure all pension files and payments are submitted on time, we have deadlines in place.

Payment Deadlines

Smarter Pay:

  • BACs operate on a 3-day cycle.

    Day 1 submit, Day 2 process, Day 3 funds change banks.

  • You must run your payroll 3 working days before your paydate to ensure your file can be processed on time.

  • HMRC payment files will be sent on 12th of the following month.

Example: If your payday is scheduled for the last Friday of the month, you must ensure your payroll is run by 5pm on Tuesday.

Telleroo:

  • You must run your payroll 2 working days before your actual payday to ensure your file can be processed on time.

  • HMRC payment files will be sent on 12th of the following month.

Important:

Payment files are sent by 12pm on the day after you have ran your payroll, if you have ran your payroll by 5pm.

For example:

You run your payroll on Tuesday at 3pm, your file will be processed by 12pm on Wednesday.

If you run your payroll after 5pm on Tuesday, your file will be processed by 12pm on Thursday.

Pension Upload Timeline

The pension file will be uploaded by Payfit, if your pension scheme is one of the following, and you have provided us with the right level of access as per the article.

  • AVIVA Workplace Pension

  • NEST

  • NOW: Pension

  • People's Partnership, previously The People's Pension (B&CE)

  • Smart pension

For Smart pension clients, we aim to upload the pension file before the 5th of the next month and, for all other pension schemes, we aim to upload by the 10th of the next month.

Example: A NEST pension file for May will be uploaded by the 10th of June.

FAQ's

How do I arrange for PayFit to send my payment files?

If you would like to set up Smarter Pay, please follow this guide.

If you would like to set up Telleroo, please follow this guide.

How do I arrange for PayFit to send my pension files?

If you would like PayFit to upload pension files on your behalf, please follow this guide.

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