PayFit administrators can validate any employees' absence requests and expense requests.
Admins can also set up for managers to do these validations on their behalf. For information on how to set up managers to validate expenses, please visit this article.
Absence Requests
How to Approve or Reject Absence Requests
Go to Validations > Leaves. Here, you can see pending leave requests - as well as all approved, rejected & cancelled leaves, which can be viewed by clicking into the different tabs.
Click into the pending request and you'll be able to see details of the leave request.
In this screen, you can check:
Absence type
Requested dates for absence
Absence duration
Overview of employee's leave balance (by clicking 'see total')
Absence justification if necessary
The team calendar to check the teams' other leave and absences within this period
Any additional comments by the employee
The date the leave request was submitted (by clicking on the small question mark next to 'Do you want to validate the leave request?')
Reviewing Absence Validations
Go to Validations > Leaves > click on the Approved Leaves section.
To easily review requests, they are grouped by validation status. You'll be able to see:
Name of the requesting employee
The type of absence
The requested period of absence
The duration of absence
If you click into the Approved Leave, you can also see information such as:
Employees remaining leave
Who approved the leave (by clicking on the small question mark next to 'My Validations')
Expense requests
How to Approve or Reject Expense Requests
Go to Validations > Expenses. Here, you can see pending expense requests - as well as all approved, rejected & cancelled expenses, which can be viewed by clicking into the different tabs.
Click into the pending request and you'll be able to see details of the expense request.
In this screen, you can check:
Name of expense
The type of expense
Date of expense
Amount of expense
Image of Receipt
Comment (if any)
When the employee submitted the expense claim (by clicking on the small question mark next to 'Do you want to validate the expense?')
Reviewing Expense Validations
Go to Validations > Expenses > click on the Approved Expenses section.
To easily review requests, they are grouped by validation status. You'll be able to see:
Name of the requesting employee
The type of expense
Name of expense
Date of submission of the expense
Amount of the expense
If you click into the Approved Expense, you can also see information such as:
Who approved the leave (by clicking on the small question mark next to 'My Validations')
