In addition to managing your payroll in PayFit, you can also make use of our HR features, combining HR and Payroll in one platform. The module is available on our Standard and Premium plan and includes the following features;

This article focuses on the 1:1 feature, but please take a look at the articles above to explore the additional features.

PayFit's 1:1 module is a space to track meetings between team members, such as discussions between managers and team members or across functions. PayFit's 1:1 tool makes it possible to create meeting templates for team members to track conversations during recurring meetings to ensure consistency, structure and support.

The 1:1 module can also be used outside a manager / employee relationship and can be useful for tracking conversations between two collaborators without hierarchical links, such as cross function 1:1s for project management.

This feature is only available in your PayFit account if the PayFit account administrator has activated this feature. If you're interested in enabling this feature, please reach out to our customer care team, who can help you set this up.

✅ You can set up a 1:1 with anyone in your team, whether it's a manager and direct report or two colleagues wanting to establish a regular point to monitor a project.

✅ Questions can be customised to suit the needs of the meeting (sample questions are also provided too, if preferred).

✅ Employees can attach documents to their answers if needed.

✅ Employees can see their previous answers to the question when filling in the 1:1 form so that they can reflect on their past answers when adding new information.

✅ Employees receive a reminder email to fill in their 1:1 the day before the meeting. The organiser of the 1:1 is also notified when the other employee has filled in the 1:1 form so that they can review the answers ahead of the meeting.

✅ The 1:1 organiser can view the other participant's responses once the form has been submitted. They can add comments and react to the answers with emojis.

✅ Participants can come back to their 1:1 form to modify or complete information before the meeting.

✅ You're able to sync your 1:1 with Google Calendar. Other calendar integrations are coming soon.

❌ Only the participants of the 1:1 are able to set up the 1:1 meetings - managers or other team members cannot set up 1:1s for other colleagues (unless they are involved in them).

❌ Each 1:1 template is unique to the conversation between the employees, so it cannot currently be copied across to multiple 1:1s with different people.

❌ PayFit's 1:1 tool is an additional feature. If you aren't able to see the People tab in the menu on the left of your PayFit employee account, it's likely that this isn't included in your current package. If you're interested in signing up for PayFit's 1:1 tool, please raise a ticket to speak to a member of our team to hear more about pricing.

The admin will need to go to the Performance & Engagement tab, then 1:1 experience to manage the activation. They can then select employees who will be able to create and fill in their 1:1 meeting notes. Each 1:1 participant requires access to the feature.

The 1:1 module can be found in the employee space, under the Performance & Engagement tab.

1️⃣ To set up a 1:1, click on Create

2️⃣ Select the participant with whom you want to initiate a 1:1.

3️⃣ Create the list of questions or topics

4️⃣ Choose the frequency of your 1:1 and the deadline for completion. Once set up, click create 1:1.

Your 1:1 is now created 🎉

For any changes to the questions, topics or frequency, head to the employee space > Performance & Engagement, and access the settings tab in the top right corner.

You can personalise your discussion topics with your chosen team member by clicking on the three dots under Actions and then edit 1:1. From the same page, the 1:1 can be deleted. Once deleted, all previous data related to this 1:1 will become unavailable.

Once your 1:1 is created, your team member will have access to the 1:1 form from their personal space.

1️⃣ The employee will receive a notification on their Performance & Engagement tab and an email reminder to prompt them to fill out the discussion topics.

2️⃣ The employee will answer the questions you've selected in the 1:1 form.

3️⃣ Once the form has been completed, it will be submitted and shared with the form creator (who will be notified via email), who can review the answers and add comments ahead of the meeting taking place.